Purchase Order Conditions

All purchases will be made by valid purchase order only. All valid POs are generated within Altar’d State PO Management System and should be sent via an EDI transmission. Over the phone and/or handwritten purchase orders are not permitted.
Upon receipt of PO, please verify for accuracy all details, including ship and cancel date, payment terms, product detail, and pricing information. If PO details are inaccurate, contact the buyer to resolve any issue(s) before packing and shipping. If a change in PO is needed, request the buyer email an updated vendor copy of the PO, or submit an EDI PO change. Verbal changes are not permitted.
All purchases must have PO number clearly marked on the outside of all containers.

The terms, conditions, and pricing specified on the Altar’d State purchase order is a recitation of our agreement with you to purchase goods and/or services from your firm. Any dispute arising from these transactions will be governed by the terms, conditions, and pricing specified on the purchase order.

Vendor agrees it will not ship Purchase Order earlier than the “Ship” date and no later than the “Cancel” date hereby known as the “shipping window”. The shipping window states the first date shipping out of window constitutes a shipping violation and is subject to chargebacks and freight expenses.

Altar’d State reserves the right to refuse and return any and/or all merchandise shipped prior to “ship” date and/or after “cancel” date. All refusals or merchandise returns due to non- conformance, substitutions, overages, merchandise not on order, or the balance of partially shipped order after “cancel” date, are subject to chargeback and freight expenses.
If Altar’d State elects to keep non-conforming PO(s) or PO(s) shipped out of open shipping window, a chargeback per incident will be assessed.
All refusals, or merchandise returns due to non-conformance, substitutions, overages, merchandise not on order, or the balance of partially shipped order after “cancel” date, are subject to chargeback and all freight charges.
Purchaser shall have reasonable time and opportunity to inspect merchandise when received in the store whether or not it was previously inspected by agent of purchaser. If non-conformities, poor or inferior quality, damaged merchandise (other than damaged in transit) are discovered after delivery, the purchaser has the right to return to vendor at vendor expense plus a chargeback.
Freight terms must be followed as specified on the purchase order (PO), including the required shipping method, carrier, and payment responsibility.
Vendor will receive a bulk PO initially with the total quantity on order. Store allocations will be sent approximately 1 week before the start ship date.
If the vendor has overages/shortages of the final product, the vendor should reach out to the buyer to have these approved and adjusted on the purchase order before shipping.
Buyers approve all overages and shortages of the final product. They also determine which stores are to be over/under shipped.
If the PO is already allocated, the vendor will need to reach out to the buyer to receive an updated distro before shipping.