Accounts Payable

Accounts Payable (A/P) is dedicated to accurately paying all merchandise invoices within the established payment terms, as well as providing our Trading Partners and Suppliers superior customer service. Wherever possible, state of the art technology and systems (Electronic Data Interchange (EDI)) are being implemented to ensure Altar’d State remains world class, not only in fashion and guest experiences, but in the accounts payable field, as well.

For Altar’d State to achieve these goals, we need our partners' help to ensure all invoices are paid accurately and in a timely basis.

• Please use a consolidated invoice for all POs. (Individual packing slips for non-EDI Pack by Store POs are required.)

• Verify the accuracy of all purchase order details, including cost price and payment terms

• Invoice date should match shipment pickup date

• Invoices should be submitted via a consolidated EDI 810 document. If your company is not already certified for EDI invoicing, do not begin transmitting 810’s until the testing process is complete

• ASN (EDI 856) and Invoice (EDI 810 or manual) must match 100%. If not matching 100%, we will pay the lesser of the two, and chargeback the difference. Additional penalty chargeback(s) will also be assessed for research due to incorrect 856/810, to adjust/correct inventory due to an incorrect ASN, or other inconsistencies

The following information must be included on each invoice (Manual or EDI). Invoices not meeting these requirements will be returned for correction and a chargeback may be assessed.

• The Altar’d State purchase order number. Only one PO number per invoice

• Vendor name and “remit to” address

• One unique (up to 10 digits) numeric invoice number for each invoice

• Your invoice date must match shipment pick up date

• The payment terms

• Invoices must contain the ordered item cost and total quantities that match those shipped, in US dollars

• Do not send copies, screen prints or duplicate invoices unless requested

• Original invoices should be sent to Altar’d State by one of the methods listed;

• Transmit by: EDI

• Email to: ap@altardstate.com

• Mail to: Attention: Accounts Payable

Stand Out For Good, Inc (A Tennessee Corporation)

D/b/a Altar’d State

550 Frank Gardner Ln, Knoxville TN 37932

Altar’d State does not pay freight charges listed on merchandise invoices.

All merchandise is required to be shipped in accordance with our transportation guidelines.

When corresponding with Altar’d State Accounts Payable Department, email is the primary communication option. It not only provides an avenue to communicate and share information, it documents inquiries and conversations, which enables us to monitor and ensure requests are handled in an accurate and timely manner.

Unless otherwise approved by Altar’d State Accounts Payable Department, all invoices must be received for processing no later than two (2) weeks from the date merchandise relating to the invoice(s) was shipped.

Payments will be remitted to the address listed on your invoice. Therefore, please ensure that the invoice address is correct.

The vendor violations listed in the guide are intended to cover administrative and processing costs incurred due to noncompliance to our standards and requirements. Failure to adhere to the guidelines, requirements, and standards contained in this guide will result, at a minimum, in the charges listed below. These charges are subject to change and will be updated periodically.